Office and HR coordinator

We are looking for a new colleague for our office in Bitola. Our new Office and HR coordinator will have a very important role to play in the establishing and developing our newest location site.

They will be responsible for all operations and coordination in the office and will work in close cooperation with the Admin and HR teams in Skopje and our management in Stockholm. Together we will create a great place to work where all the employees can enjoy the benefits of the Polar Cape culture. Are you the person we are looking for?

Important note: You can apply to this job no later than 19.08.2022 (Friday)

Responsibilities for Office and HR coordinator

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly

• To be main point of contact for the local office: greet visitors and take phone calls

• Receive and sort incoming mail, invoices and deliveries and manage outgoing mail

• Manage office supplies and purchases and place orders as necessary

• Manage outsourced services for the office

• Identify opportunities for process and office management improvements

• Help the HR and Event management team in planning and organizing events

• Help the HR team with some of the recruitment communication

• Establish office policies and procedures and ensure they are implemented appropriately

• Maintain the positive atmosphere in the office and provide other support as necessary

Qualifications for Office and HR coordinator

• 2-5 years of work experience in an administrative/office management role

• Must have exceptional attention to detail

• Strong organizational and time management skills and ability to prioritize

• Must be a self-starter and driven

• Excellent communication and interpersonal skills

• Strong problem-solving skills and analytical abilities

• Must be proficient with Microsoft Office products

Language requirements:

• English (Fluent).

Who we are

We are an IT consultancy, founded in 2010 with the purpose of creating a great workplace for individuals who love consultancy, impact, and teamwork. Since 2010 we have grown to become over 160 talents (a number we aspire to change every month). We have our offices in Stockholm (Sweden) and Skopje & Bitola (Macedonia) where we collaborate in agile teams, managed teams and consulting on client site.

We have also been announced as Sweden’s and Europe’s best place to work, and have been in top 5, four years in a row.

In recent years we have also received the DI gazelle award, 2019 and 2020 – something that we´re very proud of.

We practice what we preach when it comes to our values of flexibility, quality and integrity: 

• We offer a supporting work environment and a flat hierarchy

• We have competitive salaries and regular performance evaluations

• We have additional private health insurance

• We offer flexible working hours

• We have work from home options

• We offer a personal development plan

• We offer company mobile phone device and paid subscription

• We have different sporting plans, adjusted to personal needs

• We encourage continuous improvement through building strong teams, knowledge transfer and academy sessions, and amazing team buildings

Department: Finance and Admin

Location:  Bitola